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GRANTEE REPORTING

NTD Report Definitions

Odometer Miles:
These are actual miles that show on the odometer.

Actual Miles:
Miles that vehicles travel while in revenue service. They also include deadhead miles, but exclude the following:
Miles for charter work
Operator training
Maintenance testing

Actual Vehicle Revenue Miles (VRM):
These are miles that the vehicles are in revenue service (including layover and recovery time). However they exclude:
Deadhead miles
Operator training
Charter service
Maintenance testing

Dead Head Miles and Hours:
These are miles and hours when the vehicle is out of revenue service.
However they include:
Leaving and returning to the garage or yard facility
Changing buses
When there is no expectation of carrying revenue passengers

Actual Hours:
These are the hours that vehicles travel while in revenue service. It includes actual passenger revenue hours plus deadhead hours.

The exclusions are:
Hours for charter work
Operator training
Maintenance testing

Actual Revenue Hours:
These are passenger hours traveled while in revenue service.

Exclusions are:
Deadhead
Operator training
Charter work
Maintenance testing

Revenue Service:
This is the time when a vehicle is available to the general public and there is an expectation of carrying passengers. These passengers either:
Directly pay fares
Are subsidized by public policy
Provide payment through some contractual arrangement

Vehicles operated in fare free service are considered in revenue service:

The Exclusions are:
Deadhead
Maintenance testing
Charter work

Passenger Miles:
The cumulative sum of the distances ridden by each passenger.

Unlinked Passenger Trips (UPT):
The number of passengers who board public transportation vehicles.

NECESSARY INFORMATION TO BE COLLECTED FROM THE GRANTEES:
(THIS INFORMATION IS TO BE REPORTED BOTH QUARTERLY AND ANNUALLY)

Total odometer miles operated
Total actual miles operated
Total revenue miles operated
Total actual hours operated
Total revenue hours operated
Total passengers carried quarterly.
Revenue collected by to include: _________________________________
Expenses incurred for the operation of the transportation services (i.e. DAR, Commuter, etc…)

REQUIREMENT FROM GRANTEES TO THE GHTD:

This information needs to be provided and submitted quarterly by the grantees to the GHTD, no later than the 10th of the month following the quarterly months.
Due date: October 10th (included in this submission are the months of July, August, and September).
Due date: January 10th (included in this submission are the months of October, November, and December.
Due date: April 10th (included in this submission are the months of January, February, and March).
Due date: July 10th (included in this submission are the months of April, May, and June).

The annual report is due to the GHTD office by August 1st.

We would like to thank all of you in anticipation of your commitment and cooperation.


Respectfully yours,


GHTD Management